Batch modifying and publishing images using batch ‘Edit

Images can be modified individually or in batch with the batch ‘Edit’ tool.

Batch modifying multiple images

  1. Select a ‘Photo Library Folder’ to reveal the image list.
  2. Check the Select all items checkbox or select multiple images individually by selecting the image icons.
  3. Click the Edit button.

    Select multiple images in the image library
     
  4. The Additional Meta Data slide out menu will appear, allowing you to edit image meta data in bulk. Only enter the data that you want to edit, otherwise leave the fields blank.

    Updating meta data dialog box options
     
  5. In the Settings tab, you can publish, unpublish, archive or unarchive images in bulk or leave them as they are. Either way, remember to click Update to complete the update process.

    Updating meta data dialog box settings tab
     
  6. Note that the updater will display a progress bar as it’s updating, so please be patient until all images are complete. Depending on the number of images chosen, it may take some time, as some of the data needs to be rewritten back to the original image and size variants.

    Batch update progress bar status
     

The following tables describe each of the different Meta Data properties and how they function on update.

‘Meta Data’ tab

Properties Description

Site Location

Text field. Will overwrite existing values.

Description

Text field. Will overwrite existing values.

Copyright Notice

Text field. Will overwrite existing values. If adding an alternative statement, please precede with the © symbol.

Photographer

Text field. Will overwrite existing values.

Date/Time Taken

Only enter a new image create date if the original was incorrect. Choose from the calendar picker. Will overwrite existing values.

Project Brief Id

Add a photo shoot project or job number associated with a commissioned photographer brief or job request (optional). Will overwrite existing values.

Keywords

Enter keywords individually or copy/paste a keyword list, separating, keywords, and phrases, with commas.

Keyword Update Mode

If set to Append, the entered keywords will be added to the images’ existing keyword set. If set to Replace, the entered keywords will replace the images’ existing keyword set.

Categories

Assign single or multiple categories by clicking Add.

Category Update Mode

If set to Append, the selected categories will be added to the images’ existing category set. If set to Replace, the selected categories will replace the images’ existing category set.

Color Mode

To retain existing colour modes for each image, do not make a selection. Only select ‘Black and White’ for historic Black & White and greyscale/sepia-toned images.

Usage Restrictions

Enter any restrictions associated with image usage or licensing (optional). Will overwrite existing values.

‘Settings’ tab

Properties Description

Publish Images

Drop-down list with two choices: Publish or Unpublish. Do not make a selection if you wish to retain the existing images’ Publish/Unpublish status. Note that publishing the images make them available in the Photo library frontend for viewing.

Archive Images

Drop-down list with two choices: Archive or Unarchive. Do not make a selection if you wish to retain the existing images’ Archive status. View the Deleting, unpublishing and archiving images page to understand the differences between unpublishing and archiving.

Clear Image Usage Expiry

Flag/toggle on if wanting to clear the expiry dates assigned to the selected images.

Image Usage Expiry

Setting an expiry date automatically archives the image on the date set.

Filtering images before modifying

Note that when searching for and selecting images in the right-hand content area, only images that reside within the selected folder will appear. It will not search for images that are housed within sub-folders of the selected folder.

Additionally, when batch editing, selecting all items in the list and clicking ‘Edit’ will only edit the images on the selected page of the list. It will not edit images on subsequent pages. For example, in the following visual, only the images on page 1 will be edited.

Editing selected list items only

Free
demo