Assets can be modified individually or in batches via the ‘Batch Modify’ tool.
Filtering assets before modifying
- Selecting an “AssetsFolder” (node), whether it contains other “Asset Folders” or “Assets”, will allow all “Assets” in the selected folder to be batch-modified.
- Selecting an “Asset” (node) will allow all “Assets Versions” in the selected asset to be batch-modified.
- Filtering allows you to refine asset selections. In this example, the “Guidelines” folder was selected, but filtering allowed all subfolders and contained assets (with that term) to be selectable:
Batch modifying multiple “Assets”
- Select the asset folder.
- Check the “Select All Items” checkbox, or
- Select multiple assets individually by ticking the checkboxes.
- Right-click any asset and select the “Batch Modify” tool.
You will be presented with a new dialog box:
Providing information in any of the fields above will update the properties in the selected assets only. Note also that fields left blank will leave the original properties unchanged.
The following table describes each of the different Batch Change values and how they function on update. Note that entering data in the fields will overwrite any existing data.
| Batch Values | Description |
|
Member permissions |
Select individual or multiple member groups to be assigned to the asset. |
|
Categories |
Select categories from the left column that you would like to assign to the asset. Remove categories from the right column by clicking the ‘X’ remove button. |
|
Category Update Mode |
If set to “Append”, the selected categories will be added to the assets’ existing category sets. If set to “Replace”, the selected categories will replace the existing categories. |
|
Brand |
Select the “Brand / Sub-brand” associated with these assets. |
|
File Format |
Select the “File Format” associated with these assets, e.g. Logo, Video, Illustration etc. |
|
Keywords |
Separate, keywords, and phrases, by, comma. |
|
Keyword Update Mode |
If set to “Append”, the entered keywords will be added to the assets’ existing keyword sets. If set to “Replace”, the entered keywords will replace the existing keywords. |
|
Comments |
Multi-line text field. |
|
Comments Update Mode |
If set to “Append”, the entered comments will be added to the assets’ existing comments fields. If set to “Replace”, the entered comments will replace the existing comments. |
|
Update |
Updates the assets with the new data. |
|
Close |
Closes the dialog box without making any changes. |
Batch modifying multiple “Asset Versions”
- Select the asset (node).
- Check the “Select All Items” checkbox, or
- Select multiple asset versions individually by ticking the checkboxes.
- Right-click any asset version and select the “Batch Modify” tool.
You will be presented with a new dialog box:
Providing information in any of the fields above will update the properties in the selected asset versions only. Note also that fields left blank will leave the original properties unchanged.
The following table describes each of the different Batch Change values and how they function on update. Note that entering data in the fields will overwrite any existing data.
| Batch Values | Description |
|
Dimensions |
Enter a dimension in the text field (if any). |
|
Orientation |
Select the “Orientation” associated with these asset versions. |
|
Colour |
Select the “Colour” associated with these asset versions, e.g. RGB, CMYK etc. |
|
Related Guidelines page |
Only add “Related Guidelines pages” if you want the asset to appear with a link to an individual guidelines page. These are the pages that provide additional guidelines information on the actual asset (if any). E.g. you may want users to view the Masterbrand logo page relevant to the logo they are about to download. |
|
Guidelines Update Mode |
If set to “Append”, the entered pages will be added to the assets’ existing pages. If set to “Replace”, the entered pages will replace the existing pages. |
|
Update |
Updates the asset versions with the new data. |
|
Publish? |
Drop-down list with two choices: “Publish” or “Unpublish”. Do not make a selection if you wish to retain the existing assets’ Publish/Unpublish settings. Note that publishing the assets make them available in the Asset library frontend for viewing. |
|
Close |
Closes the dialog box without making any changes. |
Last updated: 2 September 2017