Assets can be modified individually or in batch with the batch ‘Edit’ tool.

Batch modifying multiple ‘Assets’

Select an ‘Assets Folder’ to reveal the asset list.
Check the Select all items checkbox or select multiple assets individually by selecting the asset icon next to the asset name.
Click the Edit button.
The Additional Meta Data slide out menu will appear, allowing you to edit asset meta data in bulk. Only enter the data that you want to edit, otherwise leave the fields blank.

Providing information in any of the fields above will update the properties in the selected assets only. Note also that fields left blank will leave the original properties unchanged.
In the Settings tab, you can archive or unarchive assets in bulk or leave them as they are. Either way, remember to click Update to complete the update process.
Note that the updater will display a progress bar as it’s updating, so please be patient until all assets are complete. Depending on the number of assets chosen, it may take some time.

The following tables describe each of the different Meta Data properties and how they function on update.

‘Meta Data’ tab

Property	Description
Remove All Permissions	Flag/Toggle on if wanting to clear the existing permissions assigned to the selected assets.
Member Group permissions	Select the Member Group(s) permitted access to VIEW and DOWNLOAD the asset. Only members of the chosen Member Group(s) will be given access to download the asset.
Member Group Permissions Update Mode	If set to Append, the selected Member Group(s) will be added to the assets’ existing member permissions already set. If set to Replace, the selected Member Group(s) will replace the assets’ existing permissions already set.
Member Group Permissions View Only	Select the Member Group(s) permitted to view asset details only BUT NOT download the asset. Members of the chosen Member Group(s) will need to complete a request form (and go through an approval process) to download the asset. Note that the email address of the Asset Administrator (e.g. the representative who is chosen to approve asset requests) can be assigned at Content [section] > Settings [node] > Permission Requests [tab] > “Asset Admin Emails” [property].
Member Group Permissions View Only Update Mode	If set to Append, the selected Member Group(s) will be added to the assets’ existing view only member permissions already set. If set to Replace, the selected Member Group(s) will replace the assets’ existing permissions already set.
Choose Brand	Select the “Brand / Sub brand” associated with these assets. Related: Updating the default Brand values
Choose File format	Select the “File Format” associated with these assets, e.g. Logo, Video, Illustration, Icon, etc. Related: Updating the default File format values
Keywords	Enter keywords individually or copy/paste a keyword list, separating, keywords, and phrases, with commas.
Keyword Update Mode	If set to Append, the entered keywords will be added to the assets’ existing keyword set. If set to Replace, the entered keywords will replace the assets’ existing keyword set.
Comments	Multi-line text field. Useful for describing asset use, application and adding any usage restrictions information.
Comments Update Mode	If set to “Append”, the entered comments will be added to the assets’ existing comments fields. If set to “Replace”, the entered comments will replace the existing comments.
Categories	Assign single or multiple categories by clicking Add.
Category Update Mode	If set to Append, the selected categories will be added to the assets’ existing category set. If set to Replace, the selected categories will replace the assets’ existing category set.

‘Settings’ tab

Property	Description
Clear Asset Usage Expiry	Flag/Toggle on if wanting to clear the expiry dates assigned to the selected assets.
Usage Expiry	Setting an expiry date automatically archives the asset on the date set.
Archive	Drop-down list with two choices: Archive or Unarchive. Do not make a selection if you wish to retain the existing assets’ Archive status. View the Deleting, unpublishing and archiving assets page to understand the differences between unpublishing and archiving.

Batch modifying multiple “Asset Versions”

Asset Versions can also be modified individually or in batch with the batch ‘Edit’ tool.

However, instead of selecting an ‘Assets Folder’ to reveal the asset list, select the ‘Asset’ node instead. You can then select all ‘Asset Versions’ within that asset to commence batch editing.

The ‘Asset Version’ batch editor will provide a different set of properties to edit but the principle is the same. Only enter values in the fields of the asset versions you want to change, otherwise leave blank.

Filtering assets before modifying

Note that when searching for and selecting assets in the right-hand content area, only assets that reside within the selected folder will appear. It will not search for assets that are housed within sub-folders of the selected folder.

Additionally, when batch editing, selecting all items in the list and clicking ‘Edit’ will only edit the assets on the selected page of the list. It will not edit assets on subsequent pages. For example, in the following visual, only the assets on page 1 will be edited.

Editing selected list items only

Last updated: 4 February 2022

Next page: Deleting unpublishing and archiving assets