Images can be modified individually or in batch with the batch ‘Edit’ tool.
Batch modifying multiple images
- Select a ‘Photo Library Folder’ to reveal the image list.
- Check the Select all items checkbox or select multiple images individually by selecting the image icons.
- Click the Edit button.
- The Additional Meta Data slide out menu will appear, allowing you to edit image meta data in bulk. Only enter the data that you want to edit, otherwise leave the fields blank.
- In the Settings tab, you can publish, unpublish, archive or unarchive images in bulk or leave them as they are.
- In the Permissions tab, you can remove all member group permissions, edit them or leave them as they are. Either way, remember to click Update to complete the update process.
- Note that the updater will display a progress bar as it’s updating, so please be patient until all images are complete. Depending on the number of images chosen, it may take some time, as some of the data needs to be rewritten back to the original image and size variants.
The following tables describe each of the different Meta Data properties and how they function on update.
‘Meta Data’ tab
| Properties | Description |
|
Site Location |
Text field. Will overwrite existing values. |
|
Description |
Text field. Will overwrite existing values. |
|
Copyright Notice |
Text field. Will overwrite existing values. If adding an alternative statement, please precede with the © symbol. |
|
Photographer |
Text field. Will overwrite existing values. |
|
Date/Time Taken |
Only enter a new image create date if the original was incorrect. Choose from the calendar picker. Will overwrite existing values. |
|
Project Brief Id |
Add a photo shoot project or job number associated with a commissioned photographer brief or job request (optional). Will overwrite existing values. |
|
Keywords |
Enter keywords individually or copy/paste a keyword list, separating, keywords, and phrases, with commas. |
|
Keyword Update Mode |
If set to Append, the entered keywords will be added to the images’ existing keyword set. If set to Replace, the entered keywords will replace the images’ existing keyword set. |
|
Categories |
Assign single or multiple categories by clicking Add. |
|
Category Update Mode |
If set to Append, the selected categories will be added to the images’ existing category set. If set to Replace, the selected categories will replace the images’ existing category set. |
|
Color Mode |
To retain existing colour modes for each image, do not make a selection. Only select ‘Black and White’ for historic Black & White and greyscale/sepia-toned images. |
|
Usage Restrictions |
Enter any restrictions associated with image usage or licensing (optional). Will overwrite existing values. |
|
Brand |
To retain the existing “Brand” values associated with each selected image, do not make a selection. Making a selection will overwrite existing values. Note: If the list is blank, then brands have not yet been associated with the Photo library. To learn how to create these brand lists, see the following related section: Updating the default Brand values |
‘Settings’ tab
| Properties | Description |
|
Publish Images |
Drop-down list with two choices: Publish or Unpublish. Do not make a selection if you wish to retain the existing images’ Publish/Unpublish status. Note that publishing the images make them available in the Photo library frontend for viewing. |
|
Archive Images |
Drop-down list with two choices: Archive or Unarchive. Do not make a selection if you wish to retain the existing images’ Archive status. View the Deleting, unpublishing and archiving images page to understand the differences between unpublishing and archiving. |
|
Clear Image Usage Expiry |
Flag/toggle on if wanting to clear the expiry dates assigned to the selected images. |
|
Image Usage Expiry |
Setting an expiry date automatically archives the image on the date set. |
‘Permissions’ tab
| Properties | Description |
|
Remove All Permissions |
Flag/Toggle on if wanting to clear the existing permissions assigned to the selected images. |
|
Membership Permissions (Can Download High Res) |
Select the Member Group(s) permitted access to VIEW and DOWNLOAD all size variations of the image, including Original uploaded files, Large (2400px), Medium (1200px) and Small (630px) images. Includes the ability to crop and export images to pre-configured and Custom sizes. Click for more info on the Image permission definitions. |
|
Can Download High Res Update Mode |
If set to Append, the member groups entered will be added to the images’ existing High Res permissions. If set to Replace, the entered groups will replace the images’ existing High Res permissions. |
|
Membership Permissions (Can Download Low Res only) |
Select the Member Group(s) permitted access to VIEW and DOWNLOAD Medium (1200px) and Small (630px) images only. Requests for high resolution access can be made via the online request form. |
|
Can Download Low Res only Update Mode |
If set to Append, the member groups entered will be added to the images’ existing Low Res permissions. If set to Replace, the entered groups will replace the images’ existing Low Res permissions. |
|
Membership Permissions (Can Download Watermarked only) |
Select the Member Group(s) permitted access to VIEW and DOWNLOAD Small (630px) Watermarked images only. Requests for high resolution and non-watermarked access can be made via the online request form. |
|
Can Download Watermarked only Update Mode |
If set to Append, the member groups entered will be added to the images’ existing Watermarked only permissions. If set to Replace, the entered groups will replace the images’ existing Watermarked only permissions. |
For further info, view the “Image restrictions and access” page.
Filtering images before modifying
Note that when searching for and selecting images in the right-hand content area, only images that reside within the selected folder will appear. It will not search for images that are housed within sub-folders of the selected folder.
Additionally, when batch editing, selecting all items in the list and clicking ‘Edit’ will only edit the images on the selected page of the list. It will not edit images on subsequent pages. For example, in the following visual, only the images on page 1 will be edited.
